Tales of a Wedding Planner’s own wedding planning…
In the seventh and penultimate installment of our up-close and personal series of interviews with Caroline Berthe-Altimani, our very own Senior Wedding Coordinator here at CVW, who is planning her own wedding in the South of France, we now find ourselves just one week from the big day! Read on to discover Caroline’s choice of theme, decoration, menu, surprises and her top tips for how to create a perfect wedding in the South of France!
CVW Blog: What atmosphere are you creating for your wedding in the South of France?
I am creating a casual and very summery wedding with a Spanish theme. I want to stay away from what I’m used to doing for my own couples and have a very non-traditional wedding day.
CVW Blog: How will you achieve this? Tell us all about the decoration…
We are planning an outdoor ceremony and have sourced some pretty red and white parasols to match our wedding colors. These will provide shade for the ladies during the ceremony. We also have some fans to distribute should it get really hot.
The decoration at the ceremony and cocktail will follow a countryside theme with old wooden boxes filled with fruit, flowers, herbs as well as some watering cans and wrought iron salad baskets to add to the old-fashioned effect. The garden flowers and herbs will smell wonderful!
For dinner, we will move inside into a big room, like a barn where market animals used to be kept. The ceiling is really high with old wooden beams painted white. We will be hanging the table center pieces from the beams, round balls of flowers in the colors of orange, fuchsia pink and red. The table names have been made using pink and red wire. The wire swirls into the name of the tables that we have named after ballroom dances as my fiancé and I are passionate about dancing. Flamenco is one of the table names for example.
As a change from the traditional head table, we have decided just to have a small table for the bride and groom, surrounded by a U shape table with all of our friends. This way, when we get up to say hello to everyone and talk, we aren’t leaving anyone alone. A table of honor is usually quite empty and I don’t really like the idea of abandoning my favorite guests all evening, so this solves the problem. J
CVW Blog: What type of wedding menu have you chosen?
We’ll be having a very long cocktail lasting about 2 hours with a Spanish theme. We’ll be serving a variety of grilled foods on “plancha” as well as a selection of tortillas, pan con tomato and some classic mozzarella and tomato skewers. There will be a huge Spanish ham cut up in front of guests, this will be fun and lively. I am sourcing some cute aprons for the waiters with Spanish stripes to make it more rustic and less formal.
After such a long and copious cocktail, we have decided to skip the starter and go direct to the main course. We have chosen to serve a giant Paella cooked in one of those huge pans measuring over 1 meter wide. Following the main course will be a cheese buffet and dessert buffet. As a change from the traditional wedding cake, we have opted for an assortment of mini French pastries that everyone will love!
CVW Blog: Will you be providing your guests with wedding favors? If so, tell us more!
First of all, a welcome letter and gift will await each guest in their hotel room. The gift is a small jar of homemade jam (strawberry or apricot) with a nice fabric cover (yellow, red and orange) with little Catalan Spanish dancers embroidered on them. A personalized label with our names and the date of the wedding will be stuck onto each jar.
The red and white parasols and fans can be kept by those who wish to keep them. Then, on the tables, we will place a small heart-shaped box containing a small scented candle on each plate.
CVW Blog: Are you planning any surprises?
Yes of course! Several actually! The first is a surprise group of 2 guitar players and a flamenco dancer who will play and dance as guests walk into the dinner hall. They will then meander throughout the room and stop to play at each table. We are sure this will really set the mood and warm up the atmosphere as we have dinner!
Tony and I have practiced the traditional first dance waltz…with a twist! Within one minute of the music starting, our dance friends will come and join us on the dance floor for a fast chachacha Spanish song. I’ve had a really cute chachacha dance dress made for me for our second dance. I can’t wait to see the look on our guests’ faces when we change from the sooo traditional waltz into a fast chachacha. It will be priceless!
CVW Blog: What are your top tips to help couples create the perfect wedding in the South of France?
This part of the South of France isn’t easy for weddings. The region is called the Pyrenees and is named after the mountain range that separates France from Spain. Not many venues are available in this region and there are only a few good caterers. My top tips for creating the perfect wedding in this region of south-west France are:
- Make sure you have a contingency plan in case of rain as this region is renowned for its storms and planning an outdoor wedding is quite risky. Although the storm will likely only last a few minutes, it will be enough to destroy all of your setup. I haven’t taken this risk for dinner, although we would have preferred a full outdoor wedding.
- Be patient with the wedding vendors as they don’t reply fast. Although professional, they are slow to respond and don’t seem to be in any rush to do anything until the week before your wedding. This is enough to make any bride-to-be nervous, but hang on in there, you will not be disappointed on the day of your wedding!
- If you need to stick to a budget, consider renting equipment and other specific services from Spain which is often much more reasonably priced. It’s just a hop over the border!
CVW Blog: Have you hired a Wedding Planner to take care of the on-site coordination and allow you to relax on your wedding day?
I have planned everything to date and have really enjoyed myself. However, as soon as I arrive, my two colleagues will take over all of the coordination until the day itself. I want to feel like a “guest” at my own wedding, not only for me but for my family as well. So it is really important to me that someone else takes care of all the little details on the day, although you would hope that I will have thought of everything as a professional wedding planner!
CVW Blog: How do you feel only one week before the big day?
I feel so not ready! There is still so much to do. Although my list is getting smaller every day, time is just flying by! As I really want to be able to relax with everyone as soon as I arrive a few days before, I really want everything to be all set before I leave Paris.
I’m not nervous about actually saying “Yes” or anything. I just can’t wait to see how my family and friends are moved on the day and how they react to all of our surprises. Since we were so few in Sweden, this wedding with everyone we love around us will be special in a different way and it is the reactions and emotions of everyone around us that will make it different from our intimate winter wedding in Sweden and magical in its own way.
Stay tuned for the final episode after the wedding when Caroline will share her most special moments with us!
